Executive Board Minutes

• Charles Long, Faculty Advisor
• Tonya Mathis, Student Life Advisor
• Jeremy Wright, Vice President
• Duncan Hines, Treasurer
• Tom Lewis, Office Manager
• Nicholas Barnard, Secretary (Arrived 10 minutes late)
• Molly Rice, President (Arrived 50 minutes late)

New Business

Confrencecs

• NGLTF Conference
  It is in Portland, Oregon, November 6-10. We discussed the value of the conference. Charles shared his experiences with the conference two years ago. He was concerned that there wasnC-t enough that we could take from the conference and use to improve what we do. He is curious if there is an education track to the conference. The cost was estimated at $2587 for six people to travel and at $1608 of lodging. We decided to research the issue further individually and make a decision later if we will send anyone.
• Ohio College Conference
  Lambda hosted this conference two years ago, and helped plan it last year. We are having no involvement with it this year, and currently have little information on it.
• Midwest Conference
  It is in Columbus this year. We will send people most likely.

Fall Fest

• It is September 20th this year. We decided that we should have a table this year. WeC-ve made the decision to give out the rainbow colored slinkyC-s. We also decided to give out colored popcorn so those who are shy and or closeted would have an excuse to visit our table. Nick is following up on the Popcorn and the machine, and Jeremy will follow up on the food training we must receive.
• Tonya also mentioned we might want to plan something for the DoTheU event on Oct 10.

Rocky Horror Picture Show

• Another student org is planning to show the Rocky Horror Picture Show on campus. They asked us for a co-sponsorship or some other assistance. We decided to buy 50 survival kitsC. at $1.00 a piece that we would put our name on and hand out for free at the showing.

Appointed Positions

• We discussed what positions we should appoint. We decided on the suggestions that Molly and Jeremy gave that we are going to appoint a Historian, a Panel Program Director, a Safe Space Coordinator, and a House Representative. We decided that the appointed position holders would hold office hours. We decided since the other appointed position holders are holding office hours we would not have a need for Office Assistants.

Website

• We decided that we would post e-board minutes on the website, so anyone can know what e-board is doing. In addition we decided that we wanted more information about the panel program and the safe space information to be on the website. Nick said that he would love to have as much information as possible on the website.

Constitution

• We discussed if there was anything that needed changed. Charles mentioned that we just updated the constitution last year. We all agreed that we were happy with the constitution as it stands, and decided not to change it at this time.

Executive Board

• We discussed ways to make e-board more open and accessible to address some of the feelings of members last year. We decided not to open e-board meetings to everyone, but we did decide to post minutes from e-board on the website, and we would create a suggestion box that members could put suggestions or comments in that would be addressed at every e-board meeting. Nick will also create an online suggestion box, while Tom will make a physical box.

Furniture

• Tonya is still working on getting our furniture that we ordered last year.

Locks

• We are going to change the combination on the W047 door, and get copies of the cabinet keys made. Tom is going to take care of this.

Community Service

• Molly suggested that Lambda make an effort toward doing some community service. We discussed several options including: Adopt-a-highway, Youth Quest, Miami Valley AIDS foundation, Into the Street, and other Non-Gay options

Meetings

• We decided to leave the general meeting at 7pm on Wednesday and weC-re going to have the e-board meeting at 4pm on Tuesday
• We decided to keep discussion groups and brainstormed on lots of different meeting ideas, and set a tentative schedule of meetings for the Fall Quarter

Speakers

• We brainstormed about speakers and made our dream list of speakers to have for this year. We divided the list up among the e-board members and will research if they doing speaking, and what their fee and other requirements are.

Clothing

• We're going to get shirts for new e-board members